Plans for public bodies

Three hosted annual subscription plans with a fixed price per user tier, and an installation on your own servers with a one-off payment for large bodies. Training is included in all of them.

Reference figures for 2026, in Colombian pesos, VAT included and valid until 31 December 2026. Each contract sets the scope in writing and, for the hosted plans, storage and the AI usage allowance.

Orpyca remains free software (AGPL-3.0). What you contract is the hosted, managed service run by Excribe, or the work of installing it and training your team; never a licence. The user cap on the hosted plans sizes infrastructure and support.

Municipal

Up to 50 users

$9.520.000per year

VAT included

Without VAT: $8.000.000 · VAT 19 %: $1.520.000

Monthly reference: $793.333 For comparison only; it is contracted per year.

Reference storage: 40 GB
Training included: 10 hours

SaaS access to the platform, hosting and infrastructure administration.
Backups, updates and maintenance.
Technical support for incidents and functional support during working hours.
User, role and permission management.
Basic configuration of the organisational structure.
Incoming, outgoing and internal correspondence, according to the modules contracted.
Case handling, document tracking, retrieval and search.
AI usage allowance defined in the contract.

Recommended profile. Municipalities and small bodies that need to centralise the receipt, distribution, retrieval and tracking of documents.

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Municipal Plus

Up to 150 users

$22.015.000per year

VAT included

Without VAT: $18.500.000 · VAT 19 %: $3.515.000

Monthly reference: $1.834.583 For comparison only; it is contracted per year.

Reference storage: 100 GB
Training included: 20 hours

Includes everything in the Municipal plan, plus:

Higher user and concurrency capacity.
Several departments and functional areas, with delegated administration per department.
Greater parameterisation of document workflows.
Operational reports and case tracking.
Permissions by group and responsibility.
AI usage allowance extended compared with the Municipal plan.

Recommended profile. Mayoralties and municipal bodies with several departments and a higher volume of correspondence and cases.

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Institutional

Up to 500 users

$55.037.500per year

VAT included

Without VAT: $46.250.000 · VAT 19 %: $8.787.500

Monthly reference: $4.586.458 For comparison only; it is contracted per year.

Reference storage: 500 GB
Training included: 40 hours

Includes everything in the Municipal Plus plan, plus:

Multiple areas and institutional processes.
Extended workflow parameterisation.
Institutional reports and indicators.
Greater tracking and traceability capacity.
Profiles and permissions by organisational structure.
AI usage allowance sized for an institutional operation.
Extended implementation support.

Recommended profile. Medium and large bodies that need cross-cutting records management and coordination between areas.

Request a proposal

National Government

Installation on your own servers

No user cap

$130.007.500one-off payment

VAT included

Without VAT: $109.250.000 · VAT 19 %: $20.757.500

Reference storage: Set by the body, on its own infrastructure
Training included: 80 hours

Prior assessment of servers, operating system, database, storage, security, backups, connectivity and processing resources.
Installation and start-up on the body’s own infrastructure.
Configuration of multiple sites, offices or departments, with central administration and delegated administrators.
Workflow parameterisation and consolidated reports and indicators.
Extended support for the institutional rollout.

Not included:

Servers, network, backups and, if drafting on a local model is used, the GPU it requires: the body provides them.
Data migration, integrations and custom development: quoted by the hour or per project.
Annual support and updates: contracted separately (see below).

Recommended profile. National bodies, organisations with multiple sites and those with a high volume of users and documents.

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Annual support for the installation on your own servers

The one-off payment covers the project. To keep receiving updates, incident handling and functional support, an annual subscription is contracted separately, with response times by priority defined in the contract. Its amount is quoted according to the scope and those times.

Quoted on request

Installation requirements

More than 500 users

We recommend installation on your own servers, which has no user cap. If you prefer the hosted service, it is quoted individually after assessing infrastructure, storage, concurrency, integrations and AI consumption.

The four options at a glance

Plan	Model	Maximum users	Storage	Training	Amount (VAT included)
Municipal	Annual subscription	50	40 GB	10 hours	$9.520.000
Municipal Plus	Annual subscription	150	100 GB	20 hours	$22.015.000
Institutional	Annual subscription	500	500 GB	40 hours	$55.037.500
National Government	One-off payment	No cap	Sized to the case	80 hours	$130.007.500

What the subscription includes

This applies to the three subscription plans. Each component is subject to the scope and conditions set out in the contract.

Platform access: The solution is available over the internet.
Hosting: Infrastructure managed by the provider.
Maintenance: Corrective maintenance and platform updates.
Backups: Backups according to the policy defined for the service.
Technical support: Handling of incidents related to operation.
Functional support: Guidance on using the functionality contracted.
Training: The hours included in the plan.
Storage: Capacity allocated according to the plan or the sizing in the contract.
AI usage: An allowance or consumption limit defined for each subscription.
Administration: Configuration of users, roles and parameters covered by the initial scope.

Training included

Hours are effective teaching time. We recommend splitting them into two-hour sessions so people can get to grips with the platform. Calendar time depends on participants’ availability, the number of departments and how the sessions are coordinated.

Plan	Hours	Two-hour sessions	Estimated calendar time
Municipal	10	5	2 to 4 weeks
Municipal Plus	20	10	4 to 6 weeks
Institutional	40	20	6 to 10 weeks
National Government	80	40	8 to 16 weeks

Municipal · 10 hours

Basic user and permission administration.
Receiving and registering documents.
Distributing and assigning cases.
Retrieval, tracking and filing.
Training for the main responsible staff.

Municipal Plus · 20 hours

User and department administration.
Registering and handling correspondence.
Records management and filing.
Workflows and tracking.
Operational reports.
Training multiplier users.

Institutional · 40 hours

General and delegated administration.
Configuring areas and processes.
Records management by department.
Workflows and responsibilities.
Reports and indicators.
Training administrators and multiplier users.

National Government · 80 hours

Training central and local administrators.
Training by area, site or department.
Specialised document processes.
Workflow handling and tracking.
Institutional reports.
Training trainers and refresher sessions.

Not part of the training hours

Custom manuals, data migration, acceptance testing, travel, special configuration and extraordinary support during go-live. These are quoted separately when they apply.

What is charged separately

These services are not unlimited within the subscription.

Service	How it is charged
Installation on the body’s own infrastructure for bodies of up to 500 users (already included in National Government)	By hours of work, after assessing servers, database, storage, security, backups and connectivity
Document and database migration	By the hour or per project
Integrations with external systems	By the hour or per project
Development of specific functionality	By the hour or per project
Special configuration outside the scope	By the hour
Additional training	By the hour or per day
Travel and on-site assistance	According to cost and scope
Extraordinary storage	According to the capacity contracted
AI consumption above the allowance	According to the agreed consumption rate

Hourly rates

The same rates as on the Services page, which publishes them without VAT. Here they are shown with 19 % VAT included, like the plans.

Data migration

$223.720per hour

VAT included

Without VAT: $188.000

Custom development

$229.670per hour

VAT included

Without VAT: $193.000

See hourly rates

What the contract spells out

So there are no surprise costs for the body or for us, every contract expressly defines:

Subscription term and renewal conditions.
Maximum number of enabled users and concurrency limits.
Included storage, growth policy and charging for extra storage.
AI usage allowance, consumption units and overage rates.
Backup frequency and retention.
Support channels and hours, and response times by incident priority.
Training hours included and the conditions for using them.
Scope of the initial configuration.
The body’s responsibilities for users, equipment and connectivity.
Export and handover of the information when the contract ends.
Personal data processing, confidentiality and information security.

Free software, paid service

Orpyca is distributed under AGPL-3.0. What we charge for is hosting, operation, administration, implementation, support, training and additional services; we do not present the software as an exclusive or proprietary licence. If you would rather run it with your own team, you can install it for free.

How to install it yourself