Orpyca can be downloaded, installed and used without paying anything, without counting users and without an expiry date. If your institution has a server and technical staff, you do not need to hire us.
Figures are 2026 reference values in Colombian pesos and do not include VAT. A real implementation is quoted on the size of the institution, the documentary volume and the state of the system being migrated from.
What does cost money is what a person does: getting the system running with your retention schedules and your organisational structure, bringing the data across from the previous system, training people, answering when something breaks at six on a Tuesday evening, and running the server if you would rather not.
For small institutions wanting to start without standing up their own infrastructure.
$276.000per month
2026 reference figures in Colombian pesos, VAT not included.
4 months of go-live support
For institutions with sustained documentary volume and several units.
$387.000per month
2026 reference figures in Colombian pesos, VAT not included.
5 months of go-live support
Online sessions arranged with the institution. They can be bought separately from any plan, including when you installed the system yourself.
6 users · 3 sessions
$398.000
2026 reference figures in Colombian pesos, VAT not included.
10 users · 5 sessions
$464.000
2026 reference figures in Colombian pesos, VAT not included.
20 users · 10 sessions
$840.000
2026 reference figures in Colombian pesos, VAT not included.
For what does not fit into a fixed package.
$188.000per hour
2026 reference figures in Colombian pesos, VAT not included.
Moving records from the previous system with their attachments, metadata, classification and processing history, preserving the original registration number. It is charged by the hour because it is not a button: the work is mapping the source system onto the import format and validating the result.
$193.000per hour
2026 reference figures in Colombian pesos, VAT not included.
Integrations with systems the institution already uses, bespoke reports or specific adjustments. Everything developed goes back into the free software.
This is the service most exaggerated in this market, so it is worth stating exactly what exists and what does not.
The system imports packages in an open, published format, and the import is all-or-nothing: if something fails validation, nothing is left half migrated. Our hourly work is building the translator from your source system into that format, running the loads in batches and verifying them. That is why it works just as well from Orfeo as from any other system: what changes is the translator.
With Orfeo we start ahead, because Orpyca is its heir and we have analysed seven real installations, with their differences in numbering, unit structure and metadata. But there is no migrator that runs by itself: every institution configured Orfeo its own way, and that is paid for in mapping hours.
We hand over the complete database and the documents, in open documented formats, at no charge and with no waiting period. The software you will read them with is free, so you can keep operating without us. A supplier that makes leaving difficult is charging for the lock-in, not for the service.
