Regulatory Framework¶

OrpycaMCP implements the requirements established by Colombian archival regulations. This section explains which standard originates each functionality of the system.

Ley 594 of 2000 (Law 594/2000) — General Archives Law¶

The fundamental standard. It requires all Colombian public entities to:

Organize their documents through Tablas de Retención Documental (TRD — document retention schedules)
Guarantee the preservation of the documentary heritage
Establish a Programa de Gestión Documental (PGD — Document Management Program)
Apply the principle of provenance (documents are organized according to the unit that produces them)

What OrpycaMCP implements from this law: - TRD module with a structure of secciones (sections), series and subseries - Expediente states with transfer control - Final disposition configurable per serie: CT, E, MT, S

Acuerdo AGN 060 of 2001 (AGN Agreement 060/2001) — Official Communications¶

Establishes the guidelines for the radicación (official registration), distribution and control of communications in public entities.

Key points:

"Entities must establish systems for the control of communications received and sent"

"Communications received shall be assigned a radicado number in the consecutive order in which they are received"

"The radicado number cannot be amended or crossed out"

What OrpycaMCP implements from this agreement: - Radicación of Incoming (E), Outgoing (S) and Internal (I) - Consecutive number per year and type, immutable - Recording of the sender, date, destination dependencia and subject - Traceability of the document's journey (flujos)

Decreto 1080 of 2015 (Decree 1080/2015) — Single Decree of the Culture Sector¶

It compiled and unified all Colombian archival regulations. It includes the requirements for:

Organization of archives by the document's lifecycle
Document inventories in transfers (FUID form)
Document appraisal to determine final disposition

Ley 527 of 1999 (Law 527/1999) — Electronic Commerce and Electronic Document¶

It gives legal value to the electronic document when it complies with:

Integrity: the document has not been altered
Authenticity: its origin can be verified
Accessibility: it can be consulted later

What OrpycaMCP implements from this law: - SHA-256 checksum of each anexo to guarantee integrity - Storage in MinIO with version control - Traceability of who uploaded each file and when

NTC-ISO 15489 — Records Management¶

International standard adopted in Colombia. It defines the principles of:

Authenticity: the document is what it claims to be
Reliability: the content is a complete representation of the act
Integrity: it is complete and has not been altered
Availability: it can be located and used when needed

International applicability¶

Although the main reference framework is Colombian, the concepts are applicable to other Latin American countries with similar regulations:

Country	Governing body	Equivalent standard
Colombia	AGN	Ley 594/2000
Mexico	AGN México	General Archives Law 2019
Peru	AGN Perú	Ley 25323 + Decreto 008-92-JUS
Argentina	AGN Argentina	Decreto 1571/81
Chile	Archivo Nacional	Decreto con Fuerza de Ley 5200/1929
Ecuador	ANE	National Archives System Law

OrpycaMCP can be adapted to any regulation by adjusting the TRD configuration and the radicación fields.